© Thames Valley Writers’ Circle
The Constitution
1.
The Circle is open to all adults (18 and over), who live or work in Reading, its surrounding
areas and to corresponding members.
2.
The aim of the Circle is to stimulate, encourage and enable all those who wish to write for
their own enjoyment and/or to publish their work.
3.
Membership of the Circle shall be subject to the approval of the Committee holding post
at the time, to the rules of the venue and the payment of the attendance fee.
4.
Fees are determined in relation to the charges of hiring the venue for use of its
accommodation and amenities. Payment will only be made on attendance. The Circle
retains the right to raise other funds for its administrative costs.
5.
The Circle will hold a Bank/Building Society Account at the branch agreed with the
Treasurer at the time. The accounts will be inspected annually and presented to an
Annual Meeting for approval. The Annual Meeting will also hear reports on the Circle's
work during the year, appoint members to a committee and consider resolutions which
members wish to discuss. Notice of these should be circulated at least two weeks in
advance.
6.
The committee will consist of a Convener, Secretary, Treasurer and at least three other
members, one of whom shall have responsibility for publicity. The Secretary will prepare a
report each year for presentation at the Annual General Meeting.
7.
The quorum for voting at an Annual Meting shall be not less than 51% of registered
members. Registered members will be those who have attended at least three meetings
during the preceding 12 weeks. Other members may attend but not vote.
8.
From time to time the committee may set up working groups to perform set tasks: e.g. the
preparation of an anthology or a collection. They may co-opt members to the committee
when necessary or appropriate.
9.
The constitution may be amended by resolution to the Annual General Meeting if it is
supported by at least two thirds of those members present and able to vote. Such
amendments should be with all members at least two weeks prior to the meeting.
10.
The committee shall have power to act in the Circle's interest subject to ratification by the
members. A special meeting may be called either by the committee or by request from at
least five members and subject to notice of two weeks.
How it all began
The founders of the TVWC met on a creative writing course. Not wishing to lose contact with each other at the end of the course, they joined a group of writers based at the Wilson Centre in Reading…Affiliation
The Circle is a member of the National Association of Writers' Groups (NAWG). This entitles members to free entry to annual NAWG competitions as well as the opportunity to take part in the annual NAWG conference and workshops with leading authors.
Convenor:
Les Williams
Life President:
Barbara O Smith
(retired from
committee)
Secretary:
Joyce Robinson
Treasurer:
Sally Johnson
Publicity:
Dick
Sawdon-
Smith
Social activities:
Ian Smith
Member:
David Baldock
Member:
Sarah Cox
…They felt that there
was a problem in that, if
anyone was sick or went
on holiday, it was several
weeks before they got
together again.
After some discussion,
they decided to set up a
separate group, meeting
weekly. So, the Thames
Valley Writers' Circle
came into being in 1993.
The Committee
The Circle is overseen by a committee which (except for the Life President) is elected at the AGM, held on the last meeting before the summer break. Below are the current members.
© Thames Valley Writers’ Circle
The Constitution
1.
The Circle is open to all adults (18 and over), who
live or work in Reading, its surrounding areas and to
corresponding members.
2.
The aim of the Circle is to stimulate, encourage and
enable all those who wish to write for their own
enjoyment and/or to publish their work.
3.
Membership of the Circle shall be subject to the
approval of the Committee holding post at the time,
to the rules of the venue and the payment of the
attendance fee.
4.
Fees are determined in relation to the charges of
hiring the venue for use of its accommodation and
amenities. Payment will only be made on
attendance. The Circle retains the right to raise
other funds for its administrative costs.
5.
The Circle will hold a Bank/Building Society Account
at the branch agreed with the Treasurer at the time.
The accounts will be inspected annually and
presented to an Annual Meeting for approval. The
Annual Meeting will also hear reports on the Circle's
work during the year, appoint members to a
committee and consider resolutions which members
wish to discuss. Notice of these should be circulated
at least two weeks in advance.
6.
The committee will consist of a Convener,
Secretary, Treasurer and at least three other
members, one of whom shall have responsibility for
publicity. The Secretary will prepare a report each
year for presentation at the Annual General
Meeting.
7.
The quorum for voting at an Annual Meting shall be
not less than 51% of registered members.
Registered members will be those who have
attended at least three meetings during the
preceding 12 weeks. Other members may attend
but not vote.
8.
From time to time the committee may set up
working groups to perform set tasks: e.g. the
preparation of an anthology or a collection. They
may co-opt members to the committee when
necessary or appropriate.
9.
The constitution may be amended by resolution to
the Annual General Meeting if it is supported by at
least two thirds of those members present and able
to vote. Such amendments should be with all
members at least two weeks prior to the meeting.
10.
The committee shall have power to act in the
Circle's interest subject to ratification by the
members. A special meeting may be called either by
the committee or by request from at least five
members and subject to notice of two weeks.
How it all began
The founders of the TVWC met on a creative writing course. Not wishing to lose contact with each other at the end of the course, they joined a group of writers based at the Wilson Centre in Reading…Affiliation
The Circle is a member of the National Association of Writers' Groups (NAWG). This entitles members to free entry to annual NAWG competitions as well as the opportunity to take part in the annual NAWG conference and workshops with leading authors.
Convenor:
Les Williams
Life President:
Barbara O Smith
(retired from
committee)
Secretary:
Joyce Robinson
Treasurer:
Sally Johnson
Publicity:
Dick
Sawdon-
Smith
Social activities:
Ian Smith
The Committee
The Circle is overseen by a committee which (except for the Life President) is elected at the AGM, held on the last meeting before the summer break. Below are the current members.
Member:
David Baldock
Member:
Sarah Cox
…They felt that there was a problem in that, if anyone
was sick or went on holiday, it was several weeks before
they got together again.
After some discussion, they decided to set up a
separate group, meeting weekly. So, the Thames Valley
Writers' Circle came into being in 1993.
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